How To Start A Hospital Management System (HMS) Project From Scratch?

The world's healthcare systems have broken down due to the Covid-19 pandemic, putting critical care clinics for patients in danger. For that reason, an increasing number of healthcare organizations’ investigations into hospital management system projects have been recorded. In fact, data show that e-health use has increased 38 times from its pre-COVID-19 average, resulting in high demand for healthcare system development. 

With experience in many healthcare system projects, GCT Solution will provide a complete guideline on how to develop hospital management software from scratch. 

1. Basic requirements for hospital management system:

As the development of a hospital management system is a complex process, you should first grasp the basic requirements for a hospital management system:

1. Given the vast number of possible users, a friendly UI/UX design is one of the top concerns for such programs. Medical professionals and patients require an informative and comfortable system that is simple to use regardless of age or computer skills.

2. You should consider the ability to collect, store, process, and output huge amounts of data in multiple formats. The program must enable automation in order to handle a massive volume of text data that includes anything from patients' medical histories and insurance to clinical trial materials and complaints. Furthermore, the system must be compatible with many types of media content, including video and digital images, such as recorded surgeries, computed tomography data, and 2D or 3D MRI scans.

3. To maintain data confidentiality and prevent unauthorized system access, you should adhere to all current data security standards and protocols. Another important responsibility is ensuring data security, as patient data and other hospital papers are highly secret. Any leak of information, as well as data loss or corruption, can have potentially disastrous consequences, including litigation and other financial ramifications, as well as a tarnished reputation, all of which could drive the hospital to close.

4. Because time is important in medicine, the hospital management system must respond quickly. In emergency cases, the system should allow for speedy registration of new patients, as well as quick retrieval of essential data, such as a patient's history, from the system archives or other clinics' databases.

The tools and technologies utilized to construct a hospital management system are determined by the functions and requirements specified. Only experienced professionals can select appropriate strategies capable of providing strong functioning, fast speed, and a great user experience. If you are unsure, Python and MySQL are excellent starting points. Our team has completed comparable projects successfully, so please read our case studies to learn what technologies we used.

After understanding the standard requirements of hospital management software, you are now ready to learn how to develop a complete hospital management system!

2. Steps to develop the best hospital management system software

Step 1 - Research the Market

You may not expect this, but everything starts with a market analysis. The same rule applies to the construction of hospital management systems. You must research your industry, your competitors, their strengths and weaknesses, and what makes you stand out.

Step 2 - Research Your Users

Following the industry overview, this phase is user research. There are numerous methods for researching your target population, including interviews, questionnaires, and focus groups. I recommend going with the one that best fits your project.

For example, patients may have some hard-to-say reasons that they don’t want to reveal their health problems, and they find it difficult to disclose specifics in surveys or focus groups since the subject is so sensitive. For that reason, we conducted user surveys.

Step 3: Select an HMS Type

The preceding two processes assist you in determining what you should include in your HMS project. Those are the basic functional criteria of a hospital management system. The final step is to identify the optimal combination of HMS types to meet these requirements.

Step 4 - Create a Design 

Design is responsible for the majority of the hospital management application. People frequently visit hospitals while under stress or experiencing other bad emotions, thus the design should be simple and usable. Make certain that it smoothly brings the user to the endpoint.

Step 5: Create the MVP

It is highly recommended to start with MVP when developing hospital management software that solves a problem. It allows you to evaluate the idea quickly and cheaply, obtain feedback from real users, and provide stakeholders and funders with valid proof that your idea works.

It is important to note that the MVP should only offer essential functions, and your solution must comply with all HIPAA standards even at the MVP stage. I'll go into more detail about HIPAA compliance below.

Step 6 - Continuously Launch and Improve

When your MVP is complete, it is time to take the product to market. The most fascinating phase begins here, as you observe how users interact with your product. Is your HMS project too complex for doctors to use? Is there sufficient functionality for patients?

So you collect input, identify potential improvements, communicate new hospital management system requirements to the team, execute changes, and test.

Final thoughts:

The process of developing a hospital management system may be difficult and time-consuming. Especially, the features of the system should be customized based on specific use. Therefore, to simplify the process, it is recommended to find an expert in the field to assist you in this process. And certainly, GCT Solution - the best hospital management system software development company in Vietnam, is willing to assist you in this journey.

If you are seeking a seasoned IT provider, GCT Solution is the ideal choice. With 3 years of expertise, we specialize in Mobile App , Web App, System Development, Blockchain Development and Testing Services. Our 100+ skilled IT consultants and developers can handle projects of any size. Having successfully delivered over 50+ solutions to clients worldwide, we are dedicated to supporting your goals. Reach out to us for a detailed discussion, confident that GCT Solution is poised to meet all your IT needs with tailored, efficient solutions.